Email signature block creation and etiquette

Summary

How to create sig files for Windows, Mac, and online.

Body

First - some etiquette tips:

  • Don't include graphics or logos.  They:
    • Increase message size
    • Slow down email delivery rate
    • Can get stripped out and leave your message poorly formatted
  • What to include:
    • Your name and phone number
    • Optionally, you can also include:
      • Title
      • Organization: FSU College of Medicine
      • Office mailing address of location
      • Email address, in case your message is forwarded
  • Avoid:
    • Personal contact information, just stick to your official FSU assigned title, and contact info
    • Personal or inspirational tag lines
    • Fun colors or fonts

Keep it short and simple.  Stick to the most essential information about you and your position.

Create an email signature in Outlook for Windows

  1. Open a new email message.

  2. On the Message tab, click Signature, and then click Signatures.

  3. In the E-mail account list, pick the email you want.

  4. Under Select signature to edit, select New, and type a name for the signature.

  5. Type the signature you want in the Edit Signature box.

Create an email signature in Outlook for Mac

  1. Select New Email.

  2. Select Signature > Signatures.

  3. Select + and type a name for the signature.

  4. Under Signature, type your signature and format it the way you like.

  5. Under New messages, select your signature.

  6. Select the red circle in the upper left to close.

  7. Select New Email to see the signature you created.

Also - How to create signature blocks in Webmail:

Create an email signature that you can add automatically to all outgoing messages or add manually to specific ones.

  1. Select SettingsSettings> View all Outlook settings at the top of the page.

  2. Select Mail >Compose and reply.

  3. Under Email signature, type your signature and use the available formatting options to change its appearance.

    Note: You can have only one signature per account.

    • If you want your signature to appear at the bottom of all new email messages that you compose, select the Automatically include my signature on new messages I compose check box.

    • If you want your signature to appear on messages that you forward or reply to, select the Automatically include my signature on messages I forward or reply to check box.

    • If you don’t select these options, you can manually add your signature to a selected message. For details, see Manually add your signature to a new message.

  4. Select Save when you're done.

    Note: You can always return to the Compose and reply page and select or clear the check box for automatically including your signature.

Details

Details

Article ID: 156588
Created
Thu 6/29/23 3:58 PM
Modified
Thu 6/29/23 5:23 PM