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FSU ITS has set an Auto-Retention Policy of 1 year as a campus wide policy for our email systems.
What does this mean? An Auto-Retention Policy means that if a email or outlook item is older than 1yr old, that it will be automatically migrated from your local Outlook to your Online (Cloud) mailbox.
Where can I find my Online Archive? In the picture below, if your Online Archive is enabled, it will show up on the left-hand pane, and be below your mailbox. You may need to scroll down.
What about my file/folder structure? Online Archive, when the Auto-Retention policy is set, will automatically recreate your file/folder structure into the Online Archive as seen below:
How will I find items that have already migrated to my Online Archive? You will go to your Search bar located at the top (or by pressing Ctrl + E on Windows devices), and then you will select the drop down menu that mostly likely is set to "Current Folder", and set it to "All Mailboxes".
Once you've changed to ALL mailboxes it will search your regular mailbox and your online archive simultaneously.
For further information on this please see the attached PDF on the right side of your screen, or you can watch the video below: